10 Hidden Features of Monday.com That 90% of Users Miss: Discover 2025’s underrated tools like Workload View, Mirror Columns, and advanced automations.
Monday.com, renowned for its dynamic interface and versatility, has solidified its position as a major project management software market player.
However, even experienced users frequently fail to notice the wealth of capabilities hidden beneath its surface.
We’ll compare Monday.com to Asana, reveal 10 hidden secrets that can transform your productivity, and assist you in determining whether it’s the best solution for your team in this 2025 guide.
Why Monday.com? A Quick Overview
Monday.com is a Work Operating System (WorkOS) designed to streamline collaboration, automate repetitive tasks, and visualize projects through customizable boards.
While its core features are well-known, many users barely scratch the surface of its capabilities. Let’s dive into the underutilized tools that could transform your productivity.
10 Hidden Features of Monday.com You’re Probably Missing
1. Workload View for Resource Management:
What it does: Balances team capacity by visualizing each member’s tasks in a heatmap.
Why it’s missed: Buried under the “Views” menu, many teams stick to basic Kanban boards.
How to use it: Click “Add View” > “Workload” to prevent burnout and redistribute tasks equitably.
2. Advanced Automations with Conditional Logic:
What it does: Triggers actions based on “if-this-then-that” rules (e.g., auto-assign tasks when deadlines approach).
Why it’s missed: Users often set up simple notifications but ignore multi-step automations.
3. Column Formulas for Custom Calculations:
What it does: Lets you create Excel-like formulas to track budgets, timelines, or KPIs.
Pro tip: Use SUM() or CONCATENATE() Automate data aggregation without external tools.
4. Mirror Columns for Cross-Board Syncing:
What it does: Syncs data across boards in real-time—ideal for multi-department projects.
Why it’s missed: Confused with basic column duplication; requires board admin access.
5. Private Boards for Confidential Projects:
What it does: Restricts board access to select members, enhancing data security.
Use case: HR teams can manage sensitive hires without exposing details company-wide.
6. Time Tracking Integrations (No Plugins Needed):
What it does: Native integration with Clockify and Toggl to log hours directly in tasks.
Why it’s missed: Many install third-party apps, unaware of built-in solutions.
7. Customizable Dashboard Widgets:
What it does: It builds dashboards with charts, timelines, and metrics tailored to your role.
Hidden gem: Drag-and-drop widgets to create CEO-level reports in minutes.
8. Mobile App Superpowers:
What it does: Offline access, barcode scanning, and location-based notifications.
Why it’s missed: Users treat the app as a passive viewer, not a proactive tool.
9. Guest Access with Permissions Control:
What it does: Invite clients or contractors with limited access to specific boards.
Pro tip: Use “Guest” roles to streamline client feedback without compromising security.
10. Template Builder for Repeatable Workflows:
What it does: It saves custom board setups as templates for recurring projects.
Why it’s missed: Teams reinvent workflows instead of cloning proven structures.
Monday.com vs. Asana: Which Reigns Supreme in 2025?
While Asana remains a favorite for task management, Monday.com excels in customization and scalability. Here’s a head-to-head breakdown:
| Feature | Monday.com ✅ | Asana ⚖️ |
|---|---|---|
| Custom Automation Recipes | ✅ Advanced | ⚖️ Basic |
| Column Permissions | ✅ Yes | ❌ No |
| Board-to-Board Linking | ✅ Yes | ⚖️ Limited |
| Gantt + Timeline Visualization | ✅ Built-in | ✅ With Premium |
| Email Integration Logic | ✅ Conditional | ⚖️ Limited |
| Interface Customization | ✅ High | ⚖️ Moderate |
| Price-to-Feature Ratio | ✅ High | ⚖️ Slightly Higher |
Key Differences:
- Scalability: Monday.com adapts better to complex, multi-team projects.
- Ease of Use: Asana’s simplicity wins for beginners.
- Integrations: Asana supports more apps, but Monday.com offers deeper native functionality.
| Feature | Monday.com | Asana |
|---|---|---|
| Pricing | Starts at $8/user/month (Basic) | Free tier; Premium at $10.99/user |
| Customization | Highly flexible boards/columns | Limited to predefined templates |
| Automations | 250+ actions/month (Pro plan) | 50 actions/month (Premium) |
| Integrations | 50+ native apps + API access | 100+ apps but fewer native tools |
| Reporting | Advanced dashboards | Basic progress tracking |
| User Interface | Visual, color-coded | Minimalist, text-heavy |
| Ideal For | Cross-functional teams, agencies | Small teams, Agile workflows |
Advantages of Monday.com
- ✅ Visually appealing and beginner-friendly
- ✅ Pre-built templates for rapid deployment
- ✅ Easy automation without coding
- ✅ Ideal for remote teams and hybrid work
- ✅ Seamless integrations with 3rd-party tools
- ✅ Available on Web, iOS, and Android
- ✅ Reliable customer support and community
Disadvantages of Monday.com
- ❌ Can get expensive as teams grow
- ❌ Some features are locked behind higher-tier plans
- ❌ Limited export options on the lower plans
- ❌ Advanced reporting may require integrations
Pricing Breakdown:
- Individual Plan – Free for up to 2 users
- Basic Plan – $8/user/month
- Standard Plan – $10/user/month
- Pro Plan – $16/user/month
- Enterprise Plan – Custom pricing
Why Choose Monday.com?
- Tailored Workflows: Mold the platform to fit your processes, not the other way around.
- Visual Project Tracking: Color-coded boards and timelines enhance clarity.
- Robust Automation: Cut manual work by 30%+ with multi-step automations.
Pros:
- Unmatched customization.
- Intuitive for visual learners.
- Strong customer support (24/7 chat).
Cons:
- Steep learning curve for advanced features.
- Pricier than Asana for small teams.
- Limited free plan.
User Feedback: What Real Users Say
- “Monday.com cut our meeting time in half—once we learned the automations!” – Marketing Director, Tech Startup.
- “The pricing adds up quickly, but the ROI is worth it.” – HR Manager, Mid-Sized Firm.
- “Asana’s simpler, but we outgrew it. Monday.com handles our 50-person team seamlessly.” – Project Lead, Agency.
Conclusion: Is Monday.com Worth It in 2025?
Monday.com is a great option for teams who want scalability and customization, but its expense and complexity may put off solopreneurs.
Monday.com’s hidden features, such as Workload View and Mirror Columns, make it a powerful tool for collaborative teams, even if Asana excels at simplicity.
Monday.com Review 2025 @ReviewXpresso – Features, Pros & Cons, User Feedback & Alternatives
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